No matter the industry, you would likely have encountered the role of a project manager in your organisation. This person will be in charge of planning, executing, overseeing, and managing any given project.
However, have you ever wondered why this position is ever-present regardless of the company you are working for? Well, that is because project management is crucial to multiple aspects of an organisation. Picture this: what if all projects were handled on the fly and with no set plan or proper management system in place? It will be chaos!
It is only with a structured approach, proper supporting processes, and clearly defined guidelines can a project be executed properly. And it falls to the project manager to ensure all of these infrastructures are in place. This is why many businesses are beginning to realise the importance of good project management. Let us share why project management is essential to an organisation.
1. Ensure strategic alignment
Every business has strategic goals in place, and these companies undertake projects to advance said targets. One of the objectives of project management is to ensure that the goals of these projects align closely with the strategic goals of the entire business.
Part of a project manager’s primary duties is to ensure rigour in properly architecting projects to make them fit well within the broader context of a business’ strategic frameworks.
To put it simply, one of the many advantages of project management is to guarantee that what is being delivered aligns with the company’s overall goals, essentially allowing the delivery of real value against the business opportunity.
2. Establish clear focus and objectives
Whenever you are working on a project, it is essential to ensure that everyone is on the same page. The focus and objectives of everyone within the team should be aligned and consistent. However, often, teams fail to work with proper briefs and a defined project management methodology, which can have catastrophic consequences on the project.
This is why project managers are necessary. They help prevent such scenarios by ensuring the objectives are outlined clearly to every team member before the project begins. Additionally, they facilitate the timely accomplishment of tasks by breaking down the project into smaller, achievable tasks for the team. Doing this enables the team to remain focused on its objectives, quickly identify any risk that may occur during the project, and align their efforts towards achieving the final aim of the project through the completion of the individual tasks.
3. Save time and money
Project management is key to ensuring a project is delivered on time and within budget. By adopting the best practices and methods, project managers can map the journey of their projects from the outset, determine in advance where their deadlines are going to fall, and calculate their projected expenditure. This can help them avoid delays and allocate their resources more efficiently.
4. Improve internal communications among teams
Apart from proper planning, internal communication is another crucial aspect in determining the success of a project. Often, a project involves the participation of various teams from different departments. Since each team focuses only on one aspect of the project, internal communication is key to ensure everyone is aligned on the project’s goals.
The responsibility of coordinating the various departments fall to the project manager. By adopting efficient project management processes, project managers can minimise the challenges of cross-department collaboration, increase transparency, and guarantee accountability, even when the work is being done across different teams.
5. Better quality control
Crunch is not unheard of in the project management field. The company may face tight deadlines to complete a project, leading to tightened schedules and rushed processes. Without a dedicated project manager to ensure quality management, the quality of the deliverables will suffer.
However, installing a project manager to oversee the operation can ensure the teams have the capability and resources to deliver the project on time and that the quality remains consistent at every level or stage.
With the importance of project management continuing to grow in various industries, the project manager skillsets will only become more critical as time goes on. So if you want to become an efficient project manager who can help businesses streamline their work processes, we recommend you sign up for a professional project management course to develop and enhance your skillset.
At BridgingMinds, we offer a wide range of comprehensive project management classes, including PMP and PRINCE2 certification courses. Our qualified instructors will guide you on the fundamentals of being a project manager and equip you with the necessary qualifications to excel at your job.
Additionally, you may want to consider signing up for our agile training classes to complement the skills you will learn in our project management courses. As more companies begin to adopt agile project management practices, this certification will enhance your resume and ensure you stand out from the crowd.