There are many complex aspects to project management. At the root of it all, project management is an organisation’s temporary endeavour to meet specific goals and objectives to bring about beneficial change or add value to the organisation.
These days, there are many benefits of a certification in PMP as a project manager. The main objective for any project manager is to understand existing methodologies, reports, and tools and achieve all project goals and objectives following predefined constraints. A project’s success depends on following the principles of project management. Here are some basic project management principles and how to use them.
1. Project structure
One of the first things project managers must consider when managing a project is the project structure. A successful project should include a formalised structure, including processes, procedures, and tools.
It can be challenging to control a project without a formalised structure. Establishing your structure requires creating an organisational chart that specifies the roles and responsibilities of each team member. Consider next the guidelines and procedures they will follow.
2. Goals and objectives
Defining your project’s main objectives and goals will help you start the planning phase. Goals define the project’s benefits, whereas objectives describe how you will achieve them. Establishing your goals and objectives will help plan your project’s scope, budget, and schedule.
It is vital to determine and document the project requirements and approval criteria at the beginning of the project. The sponsor, customer, and all other key stakeholders must review and approve these documents.
3. Communication plan
There must be a communication plan between yourself and the project sponsor to regulate communications among the project participants. A communication plan is essential to ensure the proper implementation of those decisions.
4. Roles and responsibilities
There must be well-defined roles, policies, and procedures for a project to succeed. In other words, everyone must know their responsibilities and to who they are accountable. A project can only be successful if authority is delegated.
Delegating roles and responsibilities means knowing how you will manage the scope of work, maintain the project’s quality, determine its schedule and cost, etc. It’s easier to start a project after getting these things right.
5. Risk management plan
It is only possible to execute a project with risk. Technology, processes, and resources can all be affected by risk. Risk management is vital to minimising or eliminating its impact on your projects. Risks should be identified, evaluated, and monitored, and action plans should be implemented if they arise.
Whether it’s delegating roles and responsibilities or assessing and managing risks in projects, it is essential for project managers to be fully aware of the basic principles of project management and how to apply them in day-to-day projects. These principles should be incorporated into every project and campaign to ensure success for your organisation.
If you wish to improve your skillset as a project manager, we highly recommend you get certified with a PMP certification in Singapore. At BridgingMinds, we offer funded PMP training courses to equip project managers with the knowledge and tools needed. You will learn the basics of being a project manager from our experienced instructors and gain the essential qualifications for success.